Welcome QUAD Vendors!


Updates and Announcements

  • 12/18/2024 - Educational and AALAS Branch tables will be available at a later time this year, we will reach out if/when these tables are available to reserve
  • 12/18/2024 - Registration opens

Registration:

  • You MUST be a registered Quad Vendor to solicit or display
  • Inside table fees are $800 and includes:
    • 1 – 6’ x 24” topped & skirted table with 2 chairs, wastebasket and electric
    • Registration for 1 person includes all meals and conference access
    • Exhibit materials CANNOT exceed 24 inches tall from table top or placed behind table
  • Outside table fees are $900 and includes:
    • 1 – 6’ x 24” topped & skirted table with 2 chairs, wastebasket and electric
    • Registration for 1 person includes all meals and conference access
    • Limited to 31 tables, first come first serve.
    • Exhibit materials CAN exceed 24 inches tall from table top or placed behind table
  • Additional vendor table attendees can be added as guests during checkout for table at cost of $250 and includes all meals and QUAD access
  • Double tables are available again this year.  If you are interested please reach out to Drew directly and he will walk you through available options and sign up.
  • Use this link to register for exhibit space and to add vendor attendees:

Vendor Setup/Breakdown and Exhibit Hours:

  • Check-In/Setup: Wednesday 5/14/2025 from 2pm to 6pm
    • Drink tickets will be available to purchase and issued at check-in this year
  • Wednesday, 5/14/2025:  6:00 pm – 9:00 pm during Welcome Reception
  • Thursday, 5/15/2025:  8:00 am – 4:00 pm
  • Friday, 5/16/2025: 8:00am – 11:00 am 
  • Breakdown: Friday 5/16/2025 after 11:00 am

Mailing and Picking Up Materials:

  • TBD
  • Packages can be accepted up to 1 week prior to arrival
  • Please see the exhibitor service manual here for more information

Load In/Out Location:

  • TBD
  • If you have any items that can be hand carried you may bring these through any entrance.
  • Please Note: there is no loading / unloading in front of exit doors or in fire lanes. No parking is allowed on the loading dock, all vehicles must be moved immediately after loading/un-loading. The closest location for parking is at the Hotel Valet which is located on the left after exiting the loading dock area.

Hotel Reservations:

  • Follow this link for Quad 2025 room bookings: https://book.passkey.com/go/QuadSymposium2025
  • 2025 Room rate is $139/night plus $12.50/night Resort Fee
  • The hotel room rate expires on 4/15/2025 or when sold out
  • For additional information and directions visit: https://www.foxwoods.com/

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